Editorial and Publication Policy

The journal Archives of Agriculture and Environmental Science (AAES), committed for the publication of original research, reviews, overviews, short communication, case study relevant to the scope of the journal. To provide quality publication with good essence to the authors, scientists, academicians, the Agriculture and Environmental Science Academy (AESA) expect to the editors, reviewers, authors needs to strictly follow the editorial policy and publication guidelines of the journal Archives of Agriculture and Environmental Science.

  • Responsibilities of Editor-in-Chief

The Editors-in-Chief is the most prestigious designation of the journal and exclusively responsible to manage and regulate all the publication processes like recruitment of editors, editorial and advisory board members and reviewers and other staff member as production officer, technical officers, publication officer etc. of the journal Archives of Agriculture and Environmental Science. The Editor-in-Chief is requested to provide assistance, guidance to the editors and all other members of the journal publication staff. The editors will report all the issues, problem related to the journal publication to the Editor-in-Chief and he will try to solve them. He will be the head of all the committees (Agriculture and Environmental Science Academy, AESA ethics committee) constituted for the publication of the journal and will report to the President of the Agriculture and Environmental Science Academy.

  • Responsibilities of Editors

The editor (s) is a respected and a reflective personage whose decision is utmost critical in the process of editing, peer-reviewing and decision making regarding the publication of the article submitted to the journal. The editor deeply scrutinizes the content of the article and expresses his/her views regarding the quality, novelty and integrity of the article and also regarding any changes to be incorporated for the best outcome of the publication. The AESA expect to the editors of the journal Archives of Agriculture and Environmental Science to follow the following guidelines.

It is the prime duty of the editor (s) to ensure the confidentiality and protection of the data received for the publication in the journal. The editor (s) should need to help the authors in revision of the manuscripts if they face any difficulty in the revision process.

The editor (s) perform their duty very sincerely and honestly without delaying the publication process and acknowledge the manuscript, allotment of manuscript number, assign the reviewers, make a decision on the basis of  reviewers comments, communication with editor-in-chief, reviewers and authors.

The editor (s) is requested to express their view regarding the article whether it falls under the scope and criteria of the journal Archives of Agriculture and Environmental Science or not and whether it meets the required publication criteria of the journal or not.

The editor (s) is requested to perform detailed evaluation of the manuscript after submission, revised submission and should suggest for any further modifications to be done in the article (if required). The editor is requested to allot the manuscript number after the submission and acknowledge the author for the safe receipt of his/her article.

After the acknowledgement of the article the editor is requested to assign the reviewers for the received article according to the discipline and provide the content to the reviewers for peer review. The identity of the authors must be removed from the article before sending it for peer review.

After getting the peer review of the manuscript the editor communicate the reviewer’s comments to the corresponding author and invite him/her to revise the manuscript as per reviewer’s comments. The editor should provide the necessary help to the authors (if needed) during the revision of the article. After getting satisfied with the quality of the manuscript, the editor should declare his/her decision to proceed for publication of the article.

The editor is requested to provide a concrete background for the rejection of the article thus the decision of editor should not be influenced by any influences. Moreover, the editor’s quick response is very important to maintain the desired time limits for timely publication of the journal. In case the reviewers are busy in their work and are incapable to contribute in the peer review process, then it is the editor’s needs to assign appropriate and potential reviewers who can carry out efficient peer review process ensuring the best quality outcome of the content timely. Finally the editors are requested to communicate any issues, problems, ethical issues or any other issues facing during his/her work to the Editor-in-Chief for timely settlement of the issues or obstacles arises.

  • Responsibilities of Reviewers

Peer review is a very important and essential process in the publication of the original quality content with good essence. The journal Archives of Agriculture and Environmental Science is a peer reviewed international journal and publishes original articles reviewed by the potential reviewers of the journal. The peer review is an assessment of the work by one or a group of the people in the similar field, expertise, and competence. It’s a process of scrutinizing of the activity by the relevant field and profession in which the activity occurs. The peer review methods are adopted to maintain, increase and sustain quality, performance, and credibility of the publication. This process encourages authors to meet the accepted standards of discipline. This process of reviewing system helps in reducing unwarranted claims, interpretations, spreading of irrelevant findings and views. The reviewers must maintain the confidentiality of the manuscript and do not share any information about the peer review of the manuscript. The reviewers are advised to accept the review work if he/she is capable to do it with his/her capabilities, adequate subject expertise. The reviewers must prepared a constructive assessment of the manuscript, and should explain and support his/ her comments as the editor and the authors can understand the ground of the comments. The reviewers should need to use the clear and easily understandable language to make the peer review process more compatible. And most importantly timely review to avoid any delay in the publication process. For detailed guidelines of the peer review process please go through the reviewers guidelines (http://www.aesacademy.org/guidelines-for-reviewers/).

  • Responsibilities of Authors

The journal Archives of Agriculture and Environmental Science request to their authors always submit original/novel content for publication to the journal. The authors needs to check plagiarism of his/her article at each time before submission, revised submission of the article. The author must not repeat any previously published research information/data/content from themselves or any other sources when going to submit an original manuscript for a primary publication in the journal. The scope of the reported work must be based on the appropriate citation of the previously published work. The financial or personal interest (if any) that administers the findings or research in the manuscript along with the details of financial support and its sources should be clearly mentioned. All the authors and co-authors must be agreed for the submission of the manuscript and the manuscript neither is under consideration nor published in any other journal at the time of manuscript submission. Before submission of the manuscript for publication to the Archives of Agriculture and Environmental Science the authors needs to check the scope of the journal and carefully read the guidelines for the authors (http://www.aesacademy.org/the-journal/guidelines-for-authors/), publication ethics guidelines (http://www.aesacademy.org/the-journal/publication-ethics-guidelines/) and publication agreement and copyright transfer guidelines (http://www.aesacademy.org/the-journal/copyright-authorization-form/). 

  • Publication process

The authors are expected to follow to the highest ethical standards for publishing with Agriculture and Environmental Science Academy. The publication process of the journal Archives of Agriculture and Environmental Science has the following step as submission of manuscript, acknowledgement, submission of article processing charges, peer review, revision (if required), acceptance or rejection, payment of administrative charges, galley proof, copyright transfer and publication agreement publication of the manuscript online. Submission of article processing charges will not guarantee the acceptance of the manuscript and it is nonrefundable. The manuscript meets the publication criteria and passes through the peer review process will be accepted for publication in the journal. Violation of the publication guidelines/ethical guidelines will be treated strictly as per the rules and regulation of the Agriculture and Environmental Science Academy and the publication will be dropped from the publication process of the journal.

  • Publishing Ethics Authorship

The Agriculture and Environmental Science Academy (AESA) ethics committee as Committee on Publication Ethics (COPE) is an independent committee that is responsible for supporting the editors in resolving problems that infringes on the editorial policy of the journal Archives of Agriculture and Environmental Science. The committee shall be made up of three editorial board members of the journal. The ethics committee shall review cases of misconduct and make recommendations including appropriate sanctions. So, it is of huge significance if authors avoid the following ethical violations. The journal Archives of Agriculture and Environmental Science follow the criteria for authorship for the conduct, reporting, editing, and publication of scholarly work in its publications, an author is one who makes a substantial contribution to the design, execution, and/or analysis and interpretation of experiments in addition to drafting, revising, and/or approving the initial submission and any subsequent versions of the article. All the authors of a manuscript must have agreed to its submission and are responsible for appropriate portions of its content. Submission of a manuscript before the permission of all the coauthors will be considered as violation of the publication guidelines of the journal. Kindly go through the publication ethics and best practices guidelines (http://www.aesacademy.org/the-journal/publication-ethics-guidelines/) of the journal for more details.

  • Author Contribution Statements

As explained in the AESA recommendations, all persons designated as authors should qualify for authorship, and all those who qualify should be listed. Archives of Agriculture and Environmental Science encourage transparency in authorship by publishing author contribution statements. Authors are strongly encouraged to include such statements in the acknowledgments section.

  • Corresponding Author

The corresponding author will be the sole authority to handle all the communication from the editorial office. It is the prime duty of the corresponding author for communicating with the journal and coauthors throughout the submission, peer review, revision, copyright transfer and publication processes. The corresponding author is responsible for ensuring that all coauthors have read and approved submissions, including appropriate citations, and acknowledgments. Additionally, the corresponding author ensures that the all the investigator(s) have examined the raw data represented in the manuscript, affirm that such representations accurately reflect the original data, and ensure that the original data are preserved and retrievable. It is the duty of corresponding author to submit the article in one journal at one time. Submission of the article in the multiple journals (before making a decision on the publication) will be considered as violation of the publication guidelines.

  • Plagiarism

Plagiarism is intentionally using someone else’s ideas or other original material as if they are one’s own. Misappropriating another person’s intellectual property constitutes plagiarism. This includes copying sentences or paragraphs verbatim (or almost verbatim) from someone else’s work, even if the original work is cited in the references. Avoiding plagiarism, self-plagiarism, and other questionable writing Practices: a Guide to Ethical Writing” can help authors identify questionable writing practices. Plagiarism is not limited to the text; it can involve any part of the manuscript, including figures and tables, in which material is copied from another publication without permission and attribution. An author may not reuse his or her own previously published work without attribution; this is considered text recycling (also known as self-plagiarism). The journal Archives of Agriculture and Environmental Science has incorporated plagiarism detection software into its online submission and peer review system in order to help editors verify the originality of submitted manuscripts. All the manuscripts are scanned and compared with databases. If plagiarism is detected, AESA guidelines on plagiarism will be applicable.

The journal Archives of Agriculture and Environmental Science is following Zero Tolerance Policy on Plagiarism. The core work (abstract, summary, hypothesis, observations, results, conclusions and recommendations) should always be plagiarism free and must be covered by Zero Tolerance Policy on Plagiarism. While for all other non-core (introduction, discussion of results) cases, plagiarism should not be more than 10%. Therefore, the authors are requested to follow Zero Tolerance Policy on Plagiarism strictly and always submit your original and plagiarism free work to the journal Archives of Agriculture and Environmental Science for publication.

  • Primary Publication

Manuscripts submitted to the journal must represent reports of original research, and the original data must be available for review by the editors or reviewers. By submitting a manuscript to the journal, the authors guarantee that they have the authority to publish the work and that the manuscript, or one with substantially the same content, was not published previously, is not being considered or published elsewhere, and was not rejected on scientific grounds by another journal. It is incumbent upon the author to acknowledge any prior publication, including his/her own articles, of the data contained in a manuscript submitted to the journal Archives of Agriculture and Environmental Science.

  • Conflict of Interest

All authors are expected to disclose, in the manuscript submittal letter, any commercial affiliations as well as consultancies, stock or equity interests, and patent-licensing arrangements that could be considered to pose a conflict of interest regarding the submitted manuscript. (Inclusion of a company name in the author address lines of the manuscript does not constitute disclosure.) Details of the disclosure to the editor will remain confidential. However, it is the responsibility of authors to provide, in the acknowledgments section, a general statement disclosing conflicting interests relevant to the study. Examples of potentially conflicting interests include relationships, financial or otherwise, that might detract from an author’s objectivity in presentation of study results, and interests whose value would be enhanced by the results presented. All funding sources for the project, institutional and corporate, should be credited in the Acknowledgments section as described below. In addition, if a manuscript concerns a commercial product, the manufacturer’s name must be indicated in the materials and methods section or elsewhere in the text, as appropriate, in an obvious manner.

  • Preparation of Manuscript

Before submission a manuscript in the Archives of Agriculture and Environmental Science it must be prepared following the manuscript preparation guidelines. All the sections of the manuscript as title, authors addresses, corresponding author E-mail, abstract, introduction, materials and methods, results and discussion, conclusions, references and acknowledgements (if any) must be written clearly following the author guidelines. Authors are also requested to see the latest published article as a sample paper. For preparation a manuscript, see the manuscript preparation guidelines and sample paper (http://www.aesacademy.org/the-journal/guidelines-for-authors/).

  • Copyright Transfer and Publication Agreement                

The journal Archives of Agriculture and Environmental Science is an open access journal and committed to provide the original publication at no cost to their readers. The authors who do not opt to publish their papers as open access, Archives of Agriculture and Environmental Science requires the corresponding author is to sign a copyright transfer agreement on behalf of all the authors. In the copyright transfer agreement signed by an author, Archives of Agriculture and Environmental Science grants to that author (and coauthors) the right to republish discrete portions of his/her (their) article in any other publication (print and electronic forms) of which he/she is (they are) the author(s) or editor(s), on the condition that appropriate credit is given to the original. This republication right also extends to posting on a host computer to which there is access via the Internet. Except as indicated below, significant portions of the article may not be reprinted/posted without prior written permission of the journal, however, as this would constitute duplicate publication. Archives of Agriculture and Environmental Science also require that copyright transfer agreements must also be signed for cover artwork/photographs provided in the article. Kindly see the detailed guidelines of copyright transfer and publication agreement (http://www.aesacademy.org/the-journal/copyright-authorization-form/).

  • Permissions

The corresponding author is responsible for obtaining permission from both the original author and the original publisher (i.e., the copyright owner) to reproduce or modify figures and tables and to reproduce text (in whole or in part) from previous publications. Permission(s) must be obtained no later than the modification stage. The original signed permission(s) must be identified as to the relevant item in the manuscript submitted to Archives of Agriculture and Environmental Science. In addition, a statement indicating that the material is being reprinted with permission must be included in the relevant figure legend or table footnote of the manuscript. Reprinted text must be enclosed in quotation marks, and the permission statement must be included as running text or indicated parenthetically.

  • Submission Process

All submissions to Archives of Agriculture and Environmental Science must be made electronically via the email i.e. [email protected] online submission and peer review system at the following URL: http://www.aesacademy.org/e-submission. The users must not have to create an author account for submitting to AAES journal. Instructions for creating an Author account are available at the above URL via the “help” link on the homepage. Information on file types acceptable for electronic submission can be found under the Files heading in the help for authors screen. When a manuscript is submitted to the journal, it is given a manuscript acknowledgement number (e.g., AAES-2017-117) and assigned to one of the editors. (Always refer the manuscript number in communications with the editorial office).

  • Review Process

All manuscripts are considered to be confidential material and are reviewed by the editors, members of the editorial board, or qualified reviewers. To accelerate the review process, authors must recommend at least five potential reviewers who have expertise in the field, who are not members of their institution(s), who have not recently been associated with their laboratories, and who could not otherwise be considered to pose a conflict of interest regarding the submitted manuscript. Impersonation of another individual during the review process is considered serious misconduct. From there it is assigned to at least two independent experts for peer review. A single-blind review, where authors’ identities are known to reviewers, is applied. It is the responsibility of the corresponding author to inform the coauthors of the manuscript’s status throughout the submission, review, and publication processes. The reviewers operate under strict guidelines set forth in “Guidelines for Reviewers” and are expected to complete their reviews expeditiously. The corresponding author is notified, generally within 24 hour after submission, of the editor’s decision to accept, reject, or require revision. When revision is requested, the corresponding author must either submit the modified version within the stipulated time. A point wise response to the reviews or reviewers’ comments must be provided in a separate file. The manuscripts that have been rejected with the option to resubmit, or withdrawn after being returned for modification, may be resubmitted. See the detailed guidelines of the review process and guidelines for reviewers (http://www.aesacademy.org/guidelines-for-reviewers/).

  • Notification of Acceptance and Publication

When the editor has decided that a manuscript is acceptable for publication on the basis of scientific merit, the author and the Journal Department are notified. A pdf version of the accepted manuscript will be published in the upcoming issue of the journal and also sent to the corresponding author electronically by email as soon as possible. If there are problems that would cause extensive corrections to be made at the copyediting stage or if the files are not acceptable for production, the journal production staff will contact the corresponding author. Once all the material intended for publication has been determined to be adequate, the manuscript is scheduled for the publication.

  • Page Proofs

Page proofs, together with a query sheet and instructions for handling proofs, will be made available to the corresponding author electronically. Queries must be answered on the query email [email protected] , and any changes related to the queries, as well as any additional changes, must be indicated on the proofs. Note that the copy editor does not query at every instance where a change has been made. Queries are written only to request necessary information or clarification of an unclear passage or to draw attention to edits that may have altered the sense. It is the author’s responsibility to read the entire text, tables, and figure legends, not just items queried. Corrected proofs must be returned within two business days after notification of availability. The proof stage is not the time to make extensive corrections, additions, or deletions. Figures as they appear in the proofs are for validation of content and placement, not quality of reproduction or color accuracy. Print output of figures in the PDF page proofs will be of lower quality than the same figures viewed on a monitor. Please avoid making changes to figures based on quality of color or reproduction in proof. Since the journal makes the final, typeset articles from its primary-research journal available free of charge on the journal at http://www.aesacademy.org websites after final publication.


Agriculture and Environmental Science Academy​